O/o The Principal Controller of Defence Accounts (Pension), Draupadighat, Allahabad – 211014
Tele. : 0532-2421877, 2421879, 2421880, 2421110, 2422555. Fax : 0532-2421869, 2423549
website : www.pcdapension.nic.in e-mail : firstname.lastname@example.org
Call Centre No(Toll Free)-1800-180-5325(Timing-9:30 AM to 6:00 PM)
Important Circular No. C-177 No: G1/C/0199/Vol-II/Tech
Dated: – 19 .12.2017
———————————– (All Head of Department under Min. of Defence) ************************************ Subject: – Implementation of Govt’s decisions on the recommendations of the Seventh Central Pay Commission-Revision of pension of pre-2016 pensioners/family
Reference: – This office important circular no. C-164, bearing no.G1/C/0199/Vol- I/Tech, dated 30th May 2017.
*********************** Attention is invited to above cited circular wherein all HOOs were advised to submit the
LPC-Cum-Datasheet to PCDA (P) Allahabad for revision of Pension/ Family Pension of all pre-2016
pensioners with effect from 01.01.2016.
2. Of late, it has come to notice of this office that following common errors/mistakes are being
made by the HOOs while initiating/forwarding above said LPC-Cum-Datasheet. These shortcomings
are main cause behind avoidable delays in revision of pension causing of hardship to the
i. Annexure-A :- Common errors/mistakes in claim(LPC-Cum-Datasheet) for revision
of pension/family pension w.e.f. 01.01.2016 in respect of 7th CPC recommendation.
3. In view of the above, you are requested to issue suitable instructions (along with copy of
this circular) to all the Head of the Offices under your administrative control to ensure that these
Common errors/mistakes may be avoided while initiating/forwarding the LPC-Cum-Datasheet in
r/o revision of Pension/ Family Pension to this office.
1 Hardcopies of claims are being received without softcopy in CD.
2 A number of claims (Hardcopies) are being received alongwith scanned image/pdf of
LPC instead of M S Access utility.
3 Few Head of the offices are forwarding M S Access utility alongwith only scanned
image/pdf of LPC only. No hardcopies are being received. 4 Hardcopy-softcopy record mismatch- The major problem is being faced in uploading of
data into system due to the reasons that softcopy contains more number of records than for which
hardcopies received in that particular batch and it is difficult to reconcile records before
uploading into the system for processing.
5 CD containing soft-copy are not being received in CD mailer resulting into number of
CDs received as broken in this office. 6 M S Access utility containing only single record in each utility and each CD are being
received instead of all the records in one/two utility. For example:- One Head of the office has
sent 21 claims alongwith 21 CDs i.e. one CD against each claim.
7 Claims are being received without obtaining HOO code. 8 Last pay and retiring pay scale are not being entered into LPC-Cum-Datasheet
corresponding to pay commission when individual retired in Pay Detail portion.
9 Instead of claims in one or two batch; piecemeal batches containing only 10-15 records
are being received.
10. During uploading, it has been observed that structure of fields in MS Access Utility
provided by this office has been modified by HOOs at their own, which results into in-correct
uploading of data into the system, Hence, it is requested to not to temper/modify fields/structure
of the Utility provided to you by this office.
11. Claims are being forwarded in piece meal batches, it is therefore requested to forward the
batch containing at least100 cases.
Sr. Accounts Officer (P.)